Bid for Taiwan Government Contracts
The government and public schools are purchasing a lot of products and services every year from private contractors. We will show you where you can find information about the contracts that are available for bids and how to submit a bid of your own.
The procedures are somewhat different depending on the value of the contract.
Contracts that are under NT$1 Million does not need to go through the public bidding process. Instead the public entity can pick the vendor they think is the best for the job.
Above NT$1 Million, there has to be a public bidding process. Central government contracts worth more than NT$5.9 million, local government contracts worth more than NT$9.1 million, and contracts from the 43 national schools over NT$18 million also has to be posted online for public review. The bid information can be searched and downloaded in Chinese and English via the official website.
Each government bid is subject to a specific process that is based on the specific product or service. The steps mentioned here are the legally mandated steps that all bids has to go through to combat corruption. There are many steps, but with the right preparation and a bit of patience you can be successful.
To search for available bids, go to the government e-procurement system website zhèngfǔ diànzǐ cǎigòu wǎng 政府電子採購網, then click on the link that says “Summary Tender Notice” for ongoing bids or choose “Prior Information Notice” for old bids.
Step 1: Search for bids
Procuring Entity and Entity Code refers to the organization that needs to purchase something. For example the Taipei City Government or Bureau of National Health Insurance. In the Procuring Entity field you can search by a keyword like “Taipei”.
Job number is a unique identifying number for the bid.
Subject of Procurement can be searched by keyword. Please note that this field is case sensitive so “STEEL”, “steel” and “Steel” would give different results. To be safe you would need to search all possibilities.
Choose a type of procurement from opening tendering, limited tendering (tendering public), selected tendering(establish a permanent list of qualified supplier/ tendering from qualified supplier/ individual case) or Receiving proposal and quotation.
It’s not necessary to register as a vendor to search for bids, you can even purchase the bid documents as a guest. However, if you are planning to do this often, you might choose to register and put money in an account for easier payment of documents charges.
Step 2: Summary tender notice
In the summary tender notice, you will see detailed information of the tender, including contact person’s information, budget amount, date of opening of tenders, and so on. Even if you use the English search form, very often the bid information language will be Chinese.
Many contracts can be received online nowadays. If you want to download the documents, click “Attachment” at the upper-left corner of the notice form, which will lead you to tender information where you can download the bid documents.
Step 3: Register as a vendor
Before you can receive a bid online, you need to pay for a nominal charge of electronic tender documentation by clicking “Payment for acquiring tender documentation”. The charges are related to each case’s budget amount which can range from hundreds to thousands of New Taiwanese Dollars.
If your company has a China Telecom internet account, you can use your internet connection identification number (starts with HN) and password to sign up and the charge will be added to the bill in the next 3 months. If you do not have a China Telecom account, you can also buy a money card online and get an user identification code. Later go back to the tender information page, click the payment button again, you will then be directed to document download page.
Step 4: Download procurement documents
After paying the fee for the documents you can download all documents and the payment receipt online.
For this system they prefer if you use “IE (6 or greater), Firefox or other browser using Java”.
Step 5: Prepare documents
Make sure to review all documents carefully and note the deadline and all required documentation. Usually you have to submit your bid on paper and there are very specific rules for printing and binding the document.
Step 6: Fill out any required forms and submit your sealed bid
All documents have to be sealed in one container, and it will be opened and reviewed by a group of assigned officials, who will later announce whether your bid is qualified or not. If you successfully pass this step, you will be notified of another date for when you will present your bid in front of a panel of judges.
Step 7: Winning the contract
The judges that heard the presentations will also pick the winning bid and then invite you for a a final price negotiation.
The tender is usually won by the lowest bidder but even if you are the only bidder, the government always has a lower price in mind. Unless your bid price is already lower than the base price they will call you in for price negotiation.
If you have products or services that the government needs, there might be many opportunities supplying the government. Good luck!
If you have any experiences for bidding government contract, please kindly share with us by leaving a message in the contact form.